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Reporting limits by state

Pay and time limits decide which records can be reported. ScreenForge Labs applies them before an employer can see a record.

Updated 6 of 6 in State and city guides

ScreenForge Labs decides which records can be reported, using the work state and the pay band you chose. PreHireBadge shows only what was released.

Who it is for. Employers choosing a pay band. This page describes the product. It is not legal advice.

  1. Choose the band that matches expected annual pay. If you are unsure, choose the lower band.
  2. The New York salary line is $25,000. Washington, Kansas, and New Hampshire use $20,000. Maryland uses $75,000. A federal non-conviction line is $75,000.
  3. The California seven-year cap does not lift because of pay. A sealed record is not reported. A record missing a fact needed for the rule stays in review.
Counsel reviewed these thresholds on October 19, 2026. Federal non-conviction rules are in Regulation V, 15 U.S.C. 1681c. State rows are applied by ScreenForge Labs before release. The current text of Maryland Commercial Law 14-1203 uses $75,000. Chapter 618 of 2024 changed it from $20,000 effective October 1, 2024. The product table uses $75,000 for Maryland.
Pay band and work location, which set the reporting limit.
Pay band and work location, which set the reporting limit.

Related: Pay bands explained. The Academy course Lookback and reporting limits by state stays listed in the Academy.

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